The Library has identified 277 titles in the print bound volume collection that are currently available as full-text PDFs in the various databases and electronic journal collections accessible via Bishop Library. These titles represent nearly one-third of the existing bound volume collection on the ground floor. Since these titles are available electronically, the print versions are rarely used. To provide needed space and shelving flexibility for other more heavily used collections, these titles are being considered for withdrawal from the collection. This project will have no impact on current subscriptions.
To provide a little background and support for this downsizing, I would like to offer some use statistics for these items. Of the more than 5,100 volumes identified, about 4,700 show no “in house” usage. Our figures indicate that 357 have been used once and fewer than 70 have been used twice. For three or more uses, volume counts are surprisingly low with only two volumes being used five times. These numbers reflect activity back to 1995 when the library system was introduced and access to digital collections was not nearly as extensive. These numbers merely confirm our impression that the print back files are a little used collection and occupy space that could be used more effectively.
About a year ago, the Library discarded the print volumes and microfilm holdings for titles accessible digitally from JSTOR. This next downsizing phase is different in that these specific titles may or may not be available via these databases and collections indefinitely. Unlike JSTOR, which is a stable digital archive, the content within these databases and journal collections may change over time. Therefore, there is some element of risk associated with this decision to discard.
To mitigate these risks, the Library will monitor the continued availability of these journal titles within the databases. Should these titles be dropped from the databases, requests will be handled through the ILLiad Interlibrary Loan Service. Additionally, if a publisher offers a reasonably priced subscription to their legacy archives, the Library will consider purchasing these archives.
Two listings of these print titles will be available: a listing by title as well as a listing by LC call number. Please use the following URLs to access the listings:
Discard List by Title http://www.lvc.edu/library/documents/discardbytitle.pdf
Discard List by LC Call Number http://www.lvc.edu/library/documents/discardbynumb.pdf
We encourage faculty to review the lists and contact me if they believe specific titles should be retained. Exceptions may be made, for example, for journals with unusual features such as color plates or illustrations. If individuals or departments have space to store bound volumes, they are welcome to take volumes. However, should space become an issue in the future, the Library will not take any volumes back.
The same de-accession criteria have been used to identify microfilm titles that are available electronically in databases and e-journal collections. In addition, a splicing project is underway to shrink the footprint of the microfilm collection as much as possible. Microfilm use is usually even less than print.
Please contact me by April 30, 2012 to discuss titles that should be retained or if you have other questions regarding this project. Recycling of these items will begin in May.